Proper Email Protocol for Missing Class Due to Illness

Emailing your professor when you are sick and will be unable to attend class is an important practice that ensures you receive the necessary academic support. Here are some guidelines and examples of what to include in your email to maintain both professionalism and academic integrity.

Key Points to Remember

When you need to inform your professor about missing class due to illness, it is crucial to communicate clearly and concisely. Keep the following key points in mind:

Be honest and direct in your communication. Provide the necessary details such as the class name, section, and meeting time. Assure them that you will stay informed and up-to-date with the course material. Inquire about any important information you might have missed. Offer to provide a doctor's note if required.

Samples of Proper Email Protocol

Sample 1: Basic Sick Email

Dr. Prof X:

I am ill and will not be in class on [Insert date] for [Class Name, Section, Meeting Time]. In addition to what is shared in our syllabus and posted online, is there anything else I need to know about the session I will be missing?

Thank you,

First Name/Last Name
[Course Name]

Sample 2: More Detailed Sick Email

Dear Professor [NAME]:

I am sick today and am unable to participate in [CLASS]. I understand what we intend to go over today in class and will make sure that I keep up with my work and do my homework.

When I return, I will bring a note from my doctor demonstrating that I have been sick. Therefore, if I missed any in-class assignment or exam, I hope you will allow me to make them up.

Sincerely,

NAME

Sample 3: Humorous Sick Email

Dear Professor Lipshiitz:

As I am pregnant with your child, morning sickness is particularly bad today, so I won't be in attendance at your usual soporific lecture. Told you it was a bad idea to have that chile rellenos casserole for dinner yesterday.

Later.

Maggie O’shithead

Conclusion

University professors generally do not hold much concern over your absence, especially if you communicate clearly and professionally. Remember, your academic integrity is still important, and maintaining open lines of communication with your professors helps ensure that you do not fall behind in your studies.

Always follow up your email with a doctor's note if necessary, and keep a record of all communications for your own records.